Carrier Setup

Documents we need

• W-9 for the company that will be paid
• Certificate of insurance (COI) showing auto liability and cargo coverage, naming RC4 Freight Brokerage, LLC as certificate holder
• Operating authority: active MC number and USDOT number
• Signed broker-carrier agreement (we send it with the onboarding packet)
• Notice of Assignment (NOA) and letter of release, if you use a factoring company
• Payment information: ACH/bank details on company letterhead or a voided check (not needed if you factor)

Insurance minimums

• Auto liability: $1,000,000 minimum
• Cargo: $100,000 minimum (higher limits may be required for high-value loads)
• Reefer breakdown coverage required for refrigerated loads
• RC4 Freight Brokerage, LLC named as certificate holder

How setup works

1. Submit the carrier form. Company name, MC, USDOT, equipment and lanes.
2. Get the onboarding packet. We email the broker-carrier agreement and the document list.
3. Send your documents. Return them to info@rc4freightbrokerage.com.
4. We verify. We check your authority, safety status and insurance.
5. Start hauling. Once approved, you can receive load offers and rate confirmations.

Payment

Carriers are paid within 30 days of our receiving the signed proof of delivery (POD) and invoice. Quick pay is available within 1–3 business days; a quick-pay fee applies. Submit the signed rate confirmation, BOL and proof of delivery with your invoice.